Privacy Policy
Effective Date: May 10, 2026
Last Updated: June 12, 2026
1. Introduction
The Idaho Chess Network (ICN) ("we," "us," or "our") respects your privacy and is committed to protecting the personal information of our players, parents, donors, and supporters. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (idahochess.net), register for tournaments, or make donations.
By using our services, you consent to the data practices described in this policy.
2. Information We Collect
We may collect the following types of information:
- Personal Identifiers: Names, email addresses, phone numbers, and mailing addresses provided during registration for events or membership applications.
- Parent/Guardian Information: For players under the age of 18, we collect contact information for parents or legal guardians to facilitate communication regarding tournament safety and logistics.
- Payment Information: We do not store credit card or bank account numbers on our servers. Payment information is collected directly by our third-party payment processors (e.g., PayPal, Stripe) and is handled in accordance with their security standards.
- Donor Information: Name and donation amount for tax receipt generation (required for our 501(c)(3) status).
- US Chess Membership Numbers: Required for rating purposes and tournament eligibility verification.
- Photographs/Video: Images taken during events may be captured for publicity, archives, and social media unless a specific opt-out request is made.
3. How We Use Your Information
We use the collected information for the following legitimate purposes:
- Tournament Management: To process registrations, verify ratings, publish pairings, and calculate scores.
- Communication: To send event confirmations, schedule updates, emergency notifications, and newsletter communications.
- Financial Processing: To process donations and issue tax-deductible receipts.
- Legal Compliance: To comply with U.S. Chess Federation regulations and IRS reporting requirements for non-profits.
- Safety & Security: To ensure the physical safety of all participants, particularly minors, during events.
Privacy Policy
Effective Date: [Insert Date, e.g., June 10, 2026]
Last Updated: [Insert Date]
1. Introduction
The Idaho Chess Network (ICN) ("we," "us," or "our") respects your privacy and is committed to protecting the personal information of our players, parents, donors, and supporters. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (idahochess.net), register for tournaments, or make donations.
By using our services, you consent to the data practices described in this policy.
2. Information We Collect
We may collect the following types of information:
- Personal Identifiers: Names, email addresses, phone numbers, and mailing addresses provided during registration for events or membership applications.
- Parent/Guardian Information: For players under the age of 18, we collect contact information for parents or legal guardians to facilitate communication regarding tournament safety and logistics.
- Payment Information: We do not store credit card or bank account numbers on our servers. Payment information is collected directly by our third-party payment processors (e.g., PayPal, Stripe) and is handled in accordance with their security standards.
- Donor Information: Name and donation amount for tax receipt generation (required for our 501(c)(3) status).
- US Chess Membership Numbers: Required for rating purposes and tournament eligibility verification.
- Photographs/Video: Images taken during events may be captured for publicity, archives, and social media unless a specific opt-out request is made.
3. How We Use Your Information
We use the collected information for the following legitimate purposes:
- Tournament Management: To process registrations, verify ratings, publish pairings, and calculate scores.
- Communication: To send event confirmations, schedule updates, emergency notifications, and newsletter communications.
- Financial Processing: To process donations and issue tax-deductible receipts.
- Legal Compliance: To comply with U.S. Chess Federation regulations and IRS reporting requirements for non-profits.
- Safety & Security: To ensure the physical safety of all participants, particularly minors, during events.
4. Sharing of Information
We do not sell, trade, or rent your personal identification information to others. We may share information only in the following circumstances:
- Service Providers: With trusted third parties who assist us in operating our website and conducting our business (e.g., PayPal for payments, ChessReg for tournament management, email service providers). These parties are obligated to keep your information confidential.
- US Chess Federation: Player names, ratings, and affiliation status are shared with U.S. Chess as required for national rating calculations and state affiliate compliance.
- Legal Requirements: If required to do so by law or in response to valid requests by public authorities (e.g., a court Court Order).
- Public Records: Tournament results (names, ratings, scores) are generally considered public records in the context of chess competition and may be published on our website and sent to U.S. Chess.
5. Children's Privacy
Protecting the privacy of children is especially important. Our website and services are not directed to children under the age of 18 without parental consent.
- Parental Consent: By registering a minor player, parents/guardians acknowledge they have read this policy and grant permission for the collection of necessary contact and rating data.
- Photos of Minors: Photos of minors will only be posted with general consent obtained via registration forms. Parents may request removal of their child's photo from public galleries by contacting us.
6. Data Security
We implement reasonable administrative, technical, and physical security measures designed to protect the confidentiality of personal information. However, no internet transmission is ever 100% secure. We encourage you to use strong passwords and remain vigilant when sharing information online.
7. Third-Party Links & Services
Our website may link to third-party sites (e.g., venue maps, U.S. Chess federation site) or utilize third-party platforms for registration (ChessReg) and payments (PayPal). We are not responsible for the privacy practices or content of these third-party sites. Please review their respective privacy policies.
8. Your Rights
Depending on your location, you may have the right to:
- Access the personal information we hold about you.
- Request correction of inaccurate data.
- Request deletion of your data (subject to legal retention requirements for financial and tournament records).
- Opt-out of marketing communications (newsletters) at any time.
To exercise these rights, please contact us at info@idahochess.net.
9. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a new "Effective Date." We encourage you to review this policy periodically.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Idaho Chess Network (ICN)
Email: privacy@idahochess.net
Address:1577 N Linder Rd. Ste: 170 Kuna, ID 83634